Conference Wrap Up, Part 1 – APAC

Conference season is in full swing in a way we haven’t seen since 2019! It’s been rejuvenating to reconnect with so many of our colleagues and partners in the industry over coffee, tea, and/or something a little stronger. Post-show happy hours haven’t gone anywhere, and we’re glad to toast the return of the trade shows.

In March and April, the NetGalley team attended the Audio Publishers Association Conference (APAC), London Book Fair, Festival des Livres Paris (Paris Book Festival), Leipziger Buchmesse (Leipzig Book Fair), and the Book Industry Study Group (BISG) annual meeting. This month (May), we—along with our Firebrand Group colleagues—look forward to the Independent Book Publishers Association (IBPA) Publishing University, Evangelical Christian Publishers Association (ECPA) Leadership Summit, and Publishers Weekly U.S. Book Show. Scroll to the end of this article to set up a meeting with our teams!

What we learned in April

In general, AI was the hot topic in sessions across the industry. As with the evolution of digital-reading, publishers are viewing AI with eyes wide open to the threats that it could present, while also acknowledging the potential for it to revolutionize our work. Conversations on how to protect authors’ rights, address copyright for works generated by AI, and ensure that human creativity sits at the forefront of book creation are side-by-side with excitement to tap into AI’s potential to reduce tedious work and create more opportunities for that creativity to thrive.

Audio Publishers Association Conference (APAC): 

The Audio Publishers Association offers publishers and narrators an amazing opportunity to network, learn from industry experts in the audio space, and share insights and resources. For NetGalley, this event was a welcome chance to hear directly from our clients who are using NetGalley to promote audiobooks.  

Publishers told us that they are thrilled to use NetGalley to expand their reach into new communities, and/or offer the audio format to booksellers and librarians who are using audio to more quickly power through their TBR list. Others emphasized they are looking to reach more traditional media contacts. In the “Meet the Press” session, Tom Beer (Editor-in-Chief, Kirkus Reviews) acknowledged that they have been accepting digital formats for review since 2020, including via widgets from NetGalley.* According to Beer, the audiobook format is relatively new to Kirkus. Each month their audio contributors write a column, centered on a theme, that incorporates three audiobook titles. These columns are less “book review” and more focused on the given topic, and how the audio format augments the story.

All of the panelists (Kirkus, Audiofile Magazine, and Audible) agreed that additional media assets are very welcome from publishers. A photo from the studio, a carefully chosen sound byte, interview with the author (or between the author and the narrator) are all dynamic and interesting assets they may use outside of a review. They’re always looking for content to share, so the more you provide the more likely it is they will share it widely! Audio excerpts in NetGalley are also a great way to generate interest in a title, adding them to either the digital or audio format.

Publishers confirmed audiobook workflows continue to be challenging. Many of the clients we spoke with have small teams who are managing everything from production to marketing. They are driving conversations internally at their companies about how to streamline their efforts to finalize files earlier, test AI voices without threatening narrators, deliver content to the right early audiences, and continue to champion the audiobook format. If you’re having similar internal conversations and would like to talk more about how NetGalley can help you achieve any of these goals, please reach out. We’re happy to provide data or case studies, and share strategies we’ve seen work.

Number of publishers we sat down with during APAC: 11

*The NetGalley widget is an auto-approved link that can be used to invite media and journalists to access a book right away. Here’s more information about the NetGalley widget.

Thank you to the nearly 60 publishers we’ve met with at these conferences! It’s always a pleasure to speak with the passionate members of our client community, and we’ve been inspired by our conversations. 

Read our next installment, covering the London Book Fair!

Find us here in May:

  • May 5-6: IBPA Publishing University
    • Meet with Kristina Radke (VP of Business Growth & Engagement) and Katie Versluis (Customer Success Manager), NetGalley
    • concierge [at] netgalley.com
  • May 9-10: ECPA Leadership Summit
    • Meet with Joshua Tallent, Director of Sales and Education, Firebrand Technologies
    • info [at] firebrandtech.com
  • May 23-25: Publishers Weekly U.S. Book Show
    • We are thrilled to sponsor this event. Find us at the NetGalley Pub Hub!

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Sustainability in Book Publishing 2023

The call to address sustainability in the book publishing industry isn’t new. Yet ongoing news about the devastating effects of climate change has heightened the urgency for all industries to take action towards reducing their environmental impact. Last year, we wrote about challenges to publishers’ sustainability efforts that we heard at the London Book Fair. Last week they introduced a whole lounge dedicated to these conversations at this year’s Fair. And yet, has there been traction on reducing our industry’s carbon footprint? NetGalley recently surveyed our client publishers about their sustainability strategies.

Image by atlascompany on Freepik

More and more publishers are making commitments to reducing their carbon emissions. From reducing paper waste to decreasing carbon emissions, publishers are looking for ways to minimize their impact on the environment. And yet nearly half of our survey respondents told us that they are not sure whether their organization has a sustainability or carbon-reduction strategy. Even worse, 33% said their organization does not have a strategy.*

After ABA Midwinter earlier this year, Publishers Weekly pointed out, “Boxes stacked nearly to the ceiling, plus the resulting packaging, garbage, packing tape, and waste, prompted one bookseller to ask if there might be another way to manage all those tempting ARCs.” At NetGalley, we know there is a way—and we’re thrilled to be part of the solution.

Publishers have uploaded about 24,000 books and approved 3.3 million requests from members to read them digitally. That is 3.3 million books that were not printed, and yet still reached the intended, enthusiastic audience they deserve.

March 2022 – April 2023, NetGalley.com and NetGalley.co.uk

In the last 12 months alone, publishers have uploaded about 24,000 books to NetGalley.com and NetGalley.co.uk, and approved 3.3 million requests from members to read them digitally.** That is 3.3 million books, including review copies, that were not printed, and yet still reached the intended, enthusiastic audience they deserve. Booksellers, librarians, educators, reviewers, and media who want to make an impact have leaned into digital reading for their work, and over 300 publishers and hundreds of authors are using NetGalley to meet that demand. (In addition to helping to ‘green’ the publishing industry, we know NetGalley has the added benefit of reducing costs to the publisher, compared to printing and shipping all those ARCs!).

In further good news, companies like Springer Nature Group are leading the charge by reporting on their efforts. Their report, “Driven by Discovery: Sustainable Business Report 2022”, released earlier this month, looks beyond the supply chain, delving into employee engagement with their SDG Impact Challenge (saving 86 tonnes of CO2 and matched by Springer Nature), reporting on carbon offsetting and business travel (business flights remain low compared to pre-pandemic levels), and reduced resource use since they have moved to hybrid work. 

For more on the state of sustainability in the book publishing industry:

*NetGalley Sustainability Survey, April 2023
**April 2022 – March 2023

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Meet the Team: Emily Lau

Originally Posted on We Are Bookish.
Visit We Are Bookish for more team interviews!

The NetGalley team has shared our staff reads, our favorite audiobook narrators and book adaptations, fun facts about our company, and our most-anticipated reads of the year. And now it’s time to properly introduce ourselves! Throughout the year we’ll be profiling different members of the NetGalley team to share what we’re working on, our best tips for members, and more. Earlier this year, you met We Are Bookish’s Executive Editor and NetGalley’s Social Media Assistant Manager—now we want to introduce you to Technical Project Manager Emily Lau!

Meet Emily

Role: Technical Project Manager

Years at NetGalley: Almost 2 years

Last book requested on NetGalley: The Dragon’s Promise by Elizabeth Lim

Book you recommend to everyone: Circe by Madeline Miller and The Queen’s Thief series by Megan Whalen Turner

An indie bookstore you love: McNally Jackson

Tell us about your career trajectory: What brought you to book publishing and what led you to NetGalley?

My first foray into the book publishing industry was an internship at Penguin Random House during college. I was an intern for the Ebooks Development team, helping with the development and testing of tools used for ebook production. My experiences that summer really opened my eyes to how tech impacts the world of book publishing. I graduated college (with a degree in computer science and a minor in creative writing) and while job searching, I was telling people that I felt like I’d do something related to tech but not necessarily be a software engineer. I was also secretly hoping I could find something in the publishing industry. I kept an eye on the Publishers Lunch Job Board, where I stumbled across a job listing from NetGalley. It pretty much blew my mind how well the job fit with my experience and interests while also offering the opportunity to learn new things.

What does a typical day at NetGalley look like for you?

The first thing I do when my workday starts is check my email. I am part of the Product Management team and we often get emails with requests, issues, and questions from others on the NetGalley team. Throughout the day, I spend a lot of time researching and documenting, which helps with planning for improvements and new features. I also track progress on current projects, write and refine requirements for upcoming work, and help with testing to ensure the NetGalley platform looks and functions as expected.

What is your number one tip for new NetGalley members?

Take some time to look over and update your NetGalley Profile! Your NetGalley Profile should be up-to-date with the information that best represents you as a reader and book advocate.

What do you love most about your job? What do you wish people knew about your job?

I love working with so many dedicated and interesting people. I also enjoy researching, especially when we’re planning a new project. That’s always fun.

As for what I wish people knew about my job (besides what my responsibilities are and what my day-to-day looks like), not everyone knows that we work remotely at NetGalley. We’re all across the world, everyone works from home (or whatever location they work best in), and we have Slack, email, and scheduled Zoom calls as our main ways of communicating with each other.

What kind of reader are you: a mood reader, someone who crafts monthly TBRs, someone who participates in reading challenges?

Mood reader 100%! And I switch between books often. I read ebooks almost exclusively, but I’ll purchase physical copies of my favorite books and reread them. Occasionally I participate in reading challenges, but I use them more to keep track of what books I’ve read rather than to plan my next read. The Bookish Bingo boards are a lot of fun—after I finish a book (and draft my review), I look to see what box I can mark off on the board. I rarely get a bingo, but each board is a great visual of the books I read that month!

Do you have a 2022 reading resolution?

My 2022 reading resolution is to read 36 books. I would also like to read more poetry and more historical fiction this year.

Emily’s Last Five Star Reads

We Can’t Keep Meeting Like This by Rachel Lynn Solomon
The Tradition by Jericho Brown
Half a Soul by Olivia Atwater
Oddball: A Sarah’s Scribbles Collection by Sarah Andersen
Cotillion by Georgette Heyer

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Firebrand Group Welcomes New CEO Angela Bole

Angela Bole, CEO, Firebrand Group

FOR IMMEDIATE RELEASE

February 23, 2023—Firebrand Group (FBG), the book industry’s leading technology company for cutting edge software and services, announced today the official placement of Angela Bole in the role of Chief Executive Officer. Her appointment to succeed previous CEO Fran Toolan was initially announced on June 9, 2022. Since then, Ms. Bole has worked alongside Mr. Toolan, the FBG Board of Directors, and various members of the FBG management team to ensure a smooth transition.

Ms. Bole joins Firebrand Group—a collection of companies including Firebrand Technologies, NetGalley LLC, and Supadu Ltd—at a pivotal moment in the company’s 35 year history. Firebrand Technologies and NetGalley were acquired by Media Do International (MD-i), the US-based subsidiary of Japan’s Media Do Co., Ltd, in 2021; Supadu in 2022. Today, this unique collection of companies, now all co-located under the Firebrand Group umbrella, provides publishers with cohesive tools to effectively manage internal workflows, external marketing, and eventual sales.

Previous to Firebrand Group, Ms. Bole served as CEO of the Independent Book Publishers Association (IBPA). Throughout her time at IBPA her mission was “to lead and serve independent publishers through advocacy, education, and tools for success.” Ms. Bole is highly regarded in the book industry for raising the profile and visibility of the IBPA, and for encouraging book publishing best practices and the highest industry standards.

“We are excited to be joined by Angela Bole who will head up Firebrand Group,” says Daihei Shiohama, President and CEO of Media Do International, Inc. “We are fortunate to have secured Ms. Bole whose considerable experience and knowledge of the industry will take our family of companies forward in its next phase of development.”

About the Firebrand Group – The Firebrand Group, consisting of Firebrand Technologies, NetGalley, and Supadu, provides leading software and services to help publishers achieve success. The Firebrand Group is owned by Media Do International Inc. (MD-i), the US-based subsidiary of Japan’s Media Do Co., Ltd, one of the largest ebook distribution companies in the world retaining the largest share of Japan’s ebook market. For more information, visit firebrandtech.com. For more information on Media Do’s services and corporate divisions, visit mediado.jp/english.

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We Heard Your Audiobook Questions!

Audio on NetGalley, two years in

How early are Audiobooks added to NetGalley?

How long do Audiobooks remain Active?

How much Feedback should I expect for my Audiobooks?

Since NetGalley introduced Audiobooks on our platform in 2020, publishers have been interested to know answers to these questions and more. Over the past two years, we’ve been paying close attention to how audio publishers are using NetGalley, and we’re excited to share what we’ve learned so far!*

How early should I upload my Audiobook to NetGalley?

The most frequent comment we get from audiobook publishers is that there is a much smaller pre-pub window for Audiobooks because of the production requirements for this format. Files are not usually available until very close to the pub date.

First, let us emphasize that books can be promoted using NetGalley if they’re already on sale, or even deep backlist. We encourage publishers to add any of their books to NetGalley, regardless of pub date.

Upon analysis, we have seen that most Audiobooks are uploaded to NetGalley within the one-month period before the pub date. However, some are made available much earlier!

Most Audiobooks are uploaded to NetGalley within the one-month period before the pub date.

Books can be promoted using NetGalley if they’re already on sale, or even deep backlist. We encourage publishers to add any of their books to NetGalley, regardless of pub date.

We know from conversations with our clients that some publishers are starting to adjust their pub dates to add some pre-pub buffer time so they can benefit from opportunities to build early buzz, and we’ve also spoken to publishers who are experimenting with AI to create early audio files using realistic synthetic voices. Using early AI files is an effort to quickly get the content in the ears of important early listeners, without having to wait for the final version of the Audiobook. These types of strategies contribute to the number of Audiobooks added to NetGalley much earlier than the pub date.

How long do Audiobooks remain Active on NetGalley?

Regardless of when an Audiobook is uploaded, a little more than half of them have remained Active on NetGalley for six weeks or less.

55% of Audiobooks remain Active on NetGalley for six weeks or less.

Although just over half of the Audiobooks uploaded to NetGalley are active for six weeks or less, it’s still a close split. Nearly 650 titles remained active for longer, resulting in higher Impressions, Requests and Feedback.

Does time on site impact Impressions?

YES. The longer a book remained Active, the more Impressions it received.

The longer a book remains Active on NetGalley, the more Impressions it is likely to receive.

There are many factors that may impact Impressions, in addition to how long the book remains Active. Publishers may have scheduled NetGalley Promotions, or directly invited their own list of Audiobook fans to access the book on NetGalley. There may be strong appeal if it’s read by a popular narrator, or written by a bestselling author. Time on site is just one of many pieces of the puzzle.

Activity on NetGalley is a funnel, which means that the more Impressions a book has, the more overall activity it will receive. Once members submit requests, it’s up to the publisher to approve requests so they can start to listen. Depending on how many requests the publisher approves, a portion of them will result in Feedback.

Generally, the more you fill the funnel with Impressions, the more requests you can choose to approve, and the more Feedback you can expect.

Publisher comparison of activity. Each of these four publishers uploaded over 100 Audiobooks to NetGalley in a 12-month period.

In this chart, and those below, we are comparing four similarly-sized Audiobook publishers. Each of these publishers uploaded over 100 titles to NetGalley between August 1, 2021 – August 10, 2022. 

In all cases, you’ll notice the funnel of activity in effect but there’s one interesting exception related to time on the site. Although Publisher 4 kept their titles Active for 77 days on average, their Impressions and overall activity are much lower. This publisher actively limits which types of members can request their titles, which is a very different strategy from the other publishers. Keep this in mind as you view the other comparisons below. You’ll really start to notice that activity is directly impacted by how the NetGalley tools are used.

How much Feedback can I expect for my Audiobooks?

As you saw above, the strategies you employ will directly impact the activity your books receive. This makes it challenging to share specific expected stats for any particular book, but we can glean some insights from digging further into these four publishers’ activity.

Most publishers approve more requests than they decline.

Each publisher has a different strategy for managing requests, as well as how they incorporate other types of approvals like Read Now, Auto-Approving members, and using the Widget. These strategies may differ on a title-by-title basis, too. 

As we saw before, Publisher 4 chooses to limit their reach into the community. Here we see that they are also the only publisher who declines more people than they approve, even within their already-limited requests. In the previous chart, we saw that Publisher 2 has fewer requests than 1 and 3, but they approve nearly all of them.

So, how does that impact the Feedback Rate?

Total number of Approvals compared to total amount of Feedback.

Here, we’re looking at the total number of Approvals compared to the total amount of Feedback received. These numbers make perfect sense with the funnel we’ve seen so far—the more Approvals granted, the more Feedback is submitted.

Although Publisher 2 approved nearly all of their requests, they still only had about half the total number of requests as the other publishers. Their books’ average time-on-site was also half as long as Publisher 1. 

Publisher 3 has the highest feedback rate: 50% of approved members submitted Feedback, with Publisher 1 close behind. If we look at the strategies used to achieve this: books were active for more than one month and Approval Rate was close to 70%.

Publisher 3 has the highest feedback rate: 50% of approved members submitted Feedback, with Publisher 1 close behind. If we look at the strategies used to achieve this…

– Books were active for more than one month

– Approval Rate was close to 70%

Since Publisher 4 is such an exception, we’ve separated their Feedback Rate from the rest. These numbers are on a very different scale than the other three. For instance, Publisher 4 approved a total of about 650 requests, compared to nearly 45,000 by Pub 1. As a result of their limited use, their Feedback Rate is relatively low as well.

Publisher 4’s strategies have resulted in a lower Feedback Rate.

Keep in mind that their goal may not be entirely related to Feedback! Success on NetGalley can be defined any number of ways. Some publishers may rely on NetGalley as the secure digital fulfillment tool they use to offer a book to a very specific list of existing contacts, whether to drive trade reviews from one particular outlet, or offer an audio format to help booksellers more quickly assess content in their TBR pile. Others are taking advantage of the NetGalley community to fill a need for more widespread reviews for the Audiobook format, and still others are using NetGalley to drive discoverability and awareness of their books across all formats.

What’s next for Audiobooks on NetGalley?

Audiobook Promotions

Audiobooks can be promoted to all types of members in any NetGalley Newsletter! We also offer seasonal Audiobook Newsletters, targeted specifically to members who indicated an interest in audiobooks. Boost your consumer marketing efforts by activating our highly engaged community to generate both reviews and sales. The 2023 Media Kit is available here!

Spanish-language? ¡Sí! 

Keep an eye out for a Spanish-language category coming soon. We are excited to introduce an easier way for members to discover and request these books.

DRM for Audio

In 2023 we anticipate adding DRM protection to Audiobooks available on NetGalley. This will add an extra layer of security to our already-secure NetGalley Shelf app. The NetGalley Shelf app is the exclusive way that approved members can access Audiobooks.

We love digging into our data to help answer your important questions, so we’ll continue to update you on how Audiobook publishers are using the NetGalley tools. What other questions can we answer for you?

*Dataset for the charts in this article included 1,452 Audiobooks uploaded to NetGalley between 8/1/2021 – 8/10/2022. Audiobooks that were never added to the Find Titles catalog were removed from this dataset.

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Don’t miss the Firebrand Group Community Conference in Baltimore!

NetGalley is thrilled to co-host the Firebrand Group Community Conference next week (Sept. 26 – 28, 2022) in Baltimore. We can’t wait to present you with this stellar lineup of sessions, featuring speakers from across the industry including keynote addresses from Kirsty Melville and Alistair Croll, plus an introduction to incoming CEO, Angela Bole!

Connect with Your Audience: Marketing Sessions

Building & Scaling Influencer Programs Effectively: TikTok, Instagram, & More

Presented by: Emily Lyman, CEO & Founder, Branch & Bramble

Activating social media influencers is one of the fastest and most effective marketing tools to drive awareness—but it can also be one of the most time consuming and challenging. This session will focus on the tactical elements of building influencer programs based on individual titles as well as entire genres across TikTok, Instagram, and other social media platforms. Learn how to scale collaborations and maximize budgets with long-term partnership advice, negotiation tactics, and efficiency ideas.

Insights Into Action: The Making of a Bestseller

Presented by: Andrea DeWerd, book marketing strategist, consultant, author

As publishers are competing with streaming services, TikTok, podcasts, and every other hobby for consumers’ attention, book marketers have to adapt new technology for the competitive edge. In this session, book marketing strategist and consultant Andrea DeWerd will present a simple and effective approach for leveling up your organization’s MarTech stack to streamline and scale campaigns for success. We’ll look at the audience insights that drove a New York Times bestselling cookbook, as well as the steps to:

  • Become a data-informed marketing organization
  • Solicit buy-in for new technology at every level of the organization
  • Create a culture of teaching, training, and learning for new tech adoption

Beyond the Book Review: Leveraging Media Placements for Lasting Author Success

Presented by: Publicity Manager Andrea Kiliany Thatcher and Marketing Associate Olivia McCoy, of Smith Publicity

While securing book reviews is a major goal for almost every author, what happens after is just as important. During this session, discover how to leverage book reviews from NetGalley and other sources for well-rounded author success. Topics include:

  • The different types of reviews including endorsements, trade, media, and consumer reviews and the impact each has an on author’s brand
  • How consumer reviews affect retail algorithms
  • How to leverage reviews to line up author events, speaking engagements, etc.
  • The long-lasting impact of book reviews—reviews serve as a foundation to further opportunity
  • Placement and use for NetGalley reviews

Finding Your Audience/Growing Your Community

Presented by Tarah Theoret,  Senior Director, Community Experience, and Kelly Gallucci, Executive Editor, We Are Bookish

Join the NetGalley Member Experience team to learn how targeted acquisition efforts can help expand your audience. This session will explore using data (from NetGalley as well as external sources like Google Analytics, social media platforms, & newsletter subscribers) to identify product/brand champions and inform your community engagement and retention strategies. 

Discussion: Maintaining Momentum Beyond the Pub Date

Book publishers know that they have a wealth of IP in their backlist, but what is the most effective way to mine it? In this session, we will explore creative ways to surface the most relevant backlist titles of the moment, in order to drive their momentum when the time is right. For this group discussion, we hope attendees will come ready to share their concerns, ideas, and successes!

NetGalley 101 

Presented by Darcy Piedmonte, Senior Sales Manager, NetGalley

Rediscover the roots of your NetGalley publisher account! Kristina Radke, VP of Business Growth & Engagement, will guide you through each important moment of a book’s life on NetGalley. We’ll cover everything from creating new titles, setting Availability, incorporating the Widget in your day-to-day efforts, managing requests, building your Auto-Approved List, as well as looking at and using the robust reports available to you. 

NetGalley Promotions Overview

Presented by Lindsey Lochner, Executive Vice President, NetGalley

Learn how publishers use NetGalley Promotions to launch their frontlist and leverage their backlist to reach trade professionals and early influencers, generate reviews, run giveaways, collect pre-orders, advertise around the pub date, and connect directly with their audience. With advertising options for every budget, goal, and type of book, NetGalley’s popular programs are highly valued for their strong engagement rates—delivering outstanding results while remaining at a competitive price. 

More sessions will be announced as they are finalized! While you wait, be sure to talk to your colleagues about attending the Firebrand Group Community Conference. Each track focuses on different aspects of the publishing process.

  • Connect the Dots with Data | Sessions for data analysts, business ops, and marketing teams, including Eloquence on Alert and NetGalley users.

Register today to ensure your space and take advantage of the Early Bird Discount rate! A Group Discount is available for multiple team members attending from one company. Please email us for details.

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